Send invoices

Invoices bill customers who pay after the fact. Nola makes them in two ways: a draft from a single booking, or a cycle run that bills each client's wallet usage for the period.

#Set up invoicing

Invoice settings live on Settings → Payment methods.

1. Under VAT & e-arve (Estonian e-invoice), fill in Seller legal name, Registry code, Address, VAT number and IBAN. The VAT rate is set on VAT rates; click Change in VAT rates to open it.
2. Under Invoicing, set:

3. Click Save settings.

#Your logo and footer

Invoices and the receipts customers get after paying online carry your brand:

• Logo: the logo you upload under Settings → General shows at the top of every invoice, on the receipt page in the customer's account and in the receipt email. Without a logo, they show your seller name only. See Business settings and branding.
• Footer: under VAT & e-arve (Estonian e-invoice) on Settings → Payment methods, write a Receipt and invoice footer, for example a thank-you note, your terms or how to reach you. It shows at the bottom of every invoice, receipt page and receipt email. Up to 500 characters. Empty the field and click Save settings to remove it.

To show the footer in your customers' language, translate it under Receipt and invoice footer on Settings → Languages. See Languages and translations. Customers without a translation in their language see the footer as you wrote it.

An invoice keeps the logo and footer it was made with. A changed logo or footer shows on invoices made after the change.

#Create an invoice from a booking

1. Open Payments → Invoices in the sidebar.
2. Under Create from booking, below the invoice list, find a booking that has already taken place. Only confirmed and completed bookings are listed, newest first.
3. Click Create draft. Nola makes a draft invoice for the booking price with the service as the line item.

#Run the invoicing cycle

The cycle bills wallets. For each client with wallet spending in the period, or a negative wallet balance, Nola creates one invoice:

• Line items are the wallet charges since the last run.
• The amount due is the negative balance. A client in credit gets a statement with 0 due and a note showing their balance.
• VAT is worked out from the amount due (VAT included).

Nola runs the cycle on your schedule. To run it now, click Run cycle now at the top of Payments → Invoices. With many clients, the first invoices appear at once and the rest follow within a minute; the note under the button says when more are on the way.

Clients who pay later through a wallet need Pay after use turned on. See Client wallets.

#Manage invoices

Use the filter to show All invoices or Cycle-generated only. Each row has actions that depend on the status:

Click an invoice number to open it. From there you can Print / Save as PDF, Mark paid or, when it has one, Download e-arve XML.

Memberships paid by E-invoice get an invoice here every period, with the payer's reference number on it and in the e-arve file. Mark paid on such an invoice pays the membership charge. Usually you don't need it: importing your bank statement marks them paid. See E-invoices, standing orders and bank statements.

Monthly invoices for companies that pay part of their employees' memberships also appear here. Marking one paid doesn't touch any wallet. See Company memberships.

#Pay-later bookings

When a customer picks Invoice (pay later) at checkout, the booking is confirmed, unless Manual approval holds it for you. It stays unpaid and appears under Payments → Unpaid. Settle it there or create a draft invoice from it here. Customers who must prepay under your Repeat no-shows rule aren't offered this option.

#Related

• Choose payment methods
• Client wallets
• Unpaid balances
• Company memberships