Send invoices
Create invoices from bookings, run the wallet invoicing cycle, add e-arve details and mark invoices paid.
Invoices bill customers who pay after the fact. Nola makes them in two ways: a draft from a single booking, or a cycle run that bills each client's wallet usage for the period.
Set up invoicing
Invoice settings live on Settings → Payment methods.
- Under VAT & e-arve (Estonian e-invoice), fill in VAT percent applied to invoices, Seller legal name, Registry code, Address, VAT number and IBAN.
- Under Invoicing, set:
| Setting | What it does |
|---|---|
| Invoicing cycle | Monthly, Weekly or Manual only. Weekly cycles run on Mondays. |
| Cycle day of month | Day 1 to 28 for monthly cycles. |
| Invoice due (days) | Days until an invoice is due. Default 14. |
| Invoice prefix | Start of cycle invoice numbers, for example INV-2026-0001. |
| Auto-send invoices when the cycle runs | New cycle invoices start as sent instead of draft. |
- Click Save settings.
Create an invoice from a booking
- Open Payments → Invoices in the sidebar.
- Under Create from booking, find a confirmed or completed booking.
- Click Create draft. Nola makes a draft invoice for the booking price with the service as the line item.
Run the invoicing cycle
The cycle bills wallets. For each client with wallet spending in the period, or a negative wallet balance, Nola creates one invoice:
- Line items are the wallet charges since the last run.
- The amount due is the negative balance. A client in credit gets a statement with 0 due and a note showing their balance.
- VAT is worked out from the amount due (VAT included).
Nola runs the cycle on your schedule. To run it now, click Run cycle now at the top of Payments → Invoices.
Clients who pay later through a wallet need Pay after use turned on. See Client wallets.
Manage invoices
Use the filter to show All invoices or Cycle-generated only. Each row has actions that depend on the status:
| Status | Actions |
|---|---|
| Draft | Mark sent, Mark paid, Delete |
| Sent | Mark paid |
| Paid | None |
Click an invoice number to open it. From there you can Print / Save as PDF, Mark paid or, when it has one, Download e-arve XML.
Pay-later bookings
When a customer picks Invoice (pay later) at checkout, the booking stays unpaid and appears under Payments → Unpaid. Settle it there or create a draft invoice from it here.
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